Security Policy

Security

We take our customers’ data and privacy seriously. We host our site and store your data on Amazon Web Services (AWS) and secure our application code offsite at GitHub–a secure source-code management system that stores a complete versioned history of every change to every file in the project.

Data Center Security

The Amazon Web Services control panel is only accessible over HTTP Secure Sockets Layer (SSL). Individual server instances are firewalled, and access is restricted to necessary ports and IP addresses. Terminal access to AWS server instances uses the Secure Shell (SSH) protocol and requires SSH public/private key pairs. All passwords used by the system are randomly-generated 21-character strings containing letters, numbers and special characters.

Protection from Data Loss

We have a single master database that is mirrored on multiple servers in separate zones within AWS’ Relational Database Service (RDS). Application data is backed up daily via two separate processes: a daily AWS snapshot of the disk volume containing the data, and a restorable snapshot that allows restoring data as recent as 5 minutes ago. User files (images and attachments) are encrypted and stored in Simple Storage Service (S3), a redundant cloud-based filesystem.

Application-Level Security

All account passwords are encrypted. SMARTFIELDFORMS employees cannot view them. If you lose your password, it cannot be retrieved; you will have to reset it. All SMARTFIELDFORMS web pages, including without limitation SMARTFIELDFORMS, require SSL, so your data cannot be intercepted in transmission. However, any site can be impersonated, so you are responsible for checking the SSL server certificate when in doubt (check your browser’s instructions to find out how to do this).

Remember, though, that your data can only be as secure as your password. Follow good password practices. Never share your username or password. Make your password complex, and change it frequently. When you leave your computer unattended, log out of your SMARTFIELDFORMS account and lock your computer. No SMARTFIELDFORMS employee will ever ask you for your password, either via phone or email.

Franchises & Corporations

SmartField Forms is a perfect fit for larger organizations and franchises as it was built with Muti-Company structure at it's core. If you need to manage multiple departments and users in different companies or locations - we have the solution ready for you, today. Each department, user or company can use their own forms and documents or share them across the network.

Local Government

Local government organizations rely heavily on paper forms and their secure storage. Imagine all checklists, daily vehicle inspections, building safety, food premises inspections from all of departments coming to one place non-stop. We have a robust cloud solution that eliminates paper completely and helps to speed up operations saving time and money. We have the forms that government organizations need today as well as departments management portal.

Construction Safety

One of the major tasks in construction management is safety control. Everything from Construction Site Safety Checklists, OSHA required forms to Toolbox Meetings - SmartField Forms gives your company right tools to control it. No more paper forms, everything is fast, secure and works on any device, online or offline, accessible anytime you need it.

Warehousing & Transportation

Transportation & Warehousing Industry has a lot of paperwork involved to ensure that operations are compliant on multiple levels and regulations. Majority of these forms are still being filled by hand, which takes time from delivery drivers or warehouse managers. SmartField Forms supports this industry with all the forms you might need, from Warehouse Inspection Checklists to Trucks or Vehicles Pre-Post-Trip Inspections.

Manufacturing

Users in manufacturing industry usually have a lot of processes to do, like Quality Control Inspections, ISO Audits, Safety Checklists, Risk Assessments and more. Majority of manufacturing companies still use paper forms or use inefficient solutions like spreadsheets or fillable pdf's. These are time consuming and costly solutions when compared to the digital paperless process. SmartField Forms has everything modern manufacturing company needs in terms of digital transformation.

Security Policy

Security

Data Center Security

Protection from Data Loss

Application-Level Security

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Franchises & Corporations

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Local Government

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Construction Safety

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Warehousing & Transportation

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Manufacturing

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